This article will highlight the different aspects of the Finance area of the app.

The Timesheets tab shows you the approved Timesheets that have been submitted by staff. This will only be available if you have the Finance module enabled.

You can find a Timesheet by navigating to 'Finance' > Timesheets'. Here you will be presented with a list of weeks. If you click on a certain week, you will be able to find the list of all the staff members who are working that week and have therefore had a Timesheet generated for them.

You can generate a New Timesheet by navigating to 'Timesheets' > 'Generate Timesheet'. You can then select a week and every staff member who is listed as working during that week will have a Timesheet generated for them.

Within a certain Timesheet, click on the Staff Member's name, or the yellow 'Edit' icon to the right. Here you can see a Staff Member's total weekly hours, broken down by which Department they worked in.

You, or the Staff Member, can add more sessions to the Timesheet by adding to the row of drop-down menus that reads 'Select Day'. You can add Expenses in a similar way, using the drop-down 'Out of Pocket Expenses' menu. If any changes are made to a Staff Member's Timesheet, it will need to be approved by the Approver that is set in the 'Recruitment' tab of their Staff Profile.

Once a Staff Member is happy with their Timesheet, it can then be Submitted and Approved by their Approver. An invoice can now be generated. For help with this, please see our Help Guide on Invoices.

By default, Timesheets are generated automatically every Friday by the Application and any changes must be submitted for approval by the following Wednesday. If no changes are made to the timesheet, then it will be automatically submitted to the staff member's 'Approver' on the following Wednesday.

Timesheets are generated automatically every Friday by the Coordinate Sport Application and any changes must be submitted for approval by the following Wednesday.

To manually generate timesheets:

1) In the left-hand side menu click on 'Finance'.

2) A dropdown list with different options will appear, click on 'Timesheets'.

3) In the new page click on 'Generate Timesheets'.

4) Under the column titled 'Date' choose the date you are going to generate the Timesheets for and click on the blue button 'Generate'.

5) You will see timesheets generated for every member of staff who confirmed their timetable for that week.

In the Coordinate Sport application, Timesheets are generated every Friday for the current week and are auto-submitted on a Wednesday for the previous week by default.

If for any reason you need to change these days you can do it by following these instructions:

1) Login to the Coordinate Sport Application and navigate to 'Settings > General > Timesheets'.

2) You will see the following drop-down fields:

3) Click on each drop-down list to change which Days timesheets are generated and submitted.

4) At the bottom click on the blue Save button to save any changes.