Instead of deleting a member of staff, you can make them Inactive, which means:
They will no longer be visible in the "Staff" area on the left-hand menu.
They will no longer receive any communications.
Their account will not be accessible unless they are reactivated.
To make a staff member inactive:
Navigate to the Staff section via the left-hand menu.
Find the relevant member of staff.
Click the green tick under the Active column to turn it into a red cross. This will mark the staff member as inactive.
Re-activating Staff:
Return to the Staff section in the left-hand menu.
Click on the Search bar near the top of the page to reveal more options.
Click the dropdown box for Active and select No, then click Search.
Find the relevant member of staff.
Click the red X under the Active column to turn it into a green tick. This will re-activate the staff member.
Note: While it is possible to delete staff members, doing so will permanently remove all data associated with their account. This includes information stored in previous bookings, timesheets, invoices, and reports. To ensure your records and reports remain accurate, we recommend marking the staff member as inactive rather than deleting them.
If you would still like to make a formal data deletion request, please get in touch with our support team.